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Health and Safety Policy


Club Health & Safety Officer Karl Kavarana


To ensure the health, safety and welfare of staff, young people and visitors are upheld

1. General

  • All staff, including volunteers and helpers are expected to familiarise themselves with this document and to be alert to any hazards concerning the building or club activities. All matters concerning health and safety should be reported to the project co-ordinator.

  • A Risk Assessment is undertaken of activities and equipment and is completed and kept on file.

  • Public liability insurance must be in place prior to the project opening. Details of the insurance can be requested via the website's enquiry form

2. Supervision and Staffing ratios

  • In the interest of health and safety, classes/seminars should not open unless a member of staff (paid or voluntary) is present. All people in positions of responsibility must be CRB checked, and at least 1 qualified first aider must be present during sessions.

  • Events commanding increased attendances, should be staffed accordingly and a separate risk assessment to be completed to determine the number of staff required.

  • Workers / Volunteers will be inducted policies relevant to the setting on their induction and supported to attend relevant training courses e.g. First Aid, Safeguarding and Food Hygiene if appropriate.

3. Fire Precautions

  • Fire fighting equipment must be noted and inspected for relevant safety checks

  • Staff who are not familiar with any of the emergency equipment should ask for instruction on their use.

  • Instructions of what to do in the case of an emergency should be displayed in each Dojo/ Place of Event 

  • Any fire drills undertaken are recorded on the Sessional recording sheets.

  • Exit signs should be illuminated and any faults should be reported.

  • Any emergency exits which are kept locked outside of club hours must be unlocked before members of the public are admitted. Fire extinguishers / Fire exits are checked before the session and ensured they are annually inspected. Care should be taken that equipment and furniture does not block the fire exits and thoroughfares during sessions

4. Equipment

  • The movement or large equipment such as table football, pool tables, table tennis tables must be done with due care and the relevant tools.

  • Equipment which is damaged or likely to cause injury should be clearly marked and its use prevented.

  • All electrically equipment must be appropriately checked by a competent person. All equipment must be checked prior to use in the club and all equipment will be logged.

  • All cleaning materials must be locked away and stored according to the manufacturing conditions.

5. Noise

  • The level of sound during the sessions must be judged to be acceptable by a consensus of the staff on duty at the time.

6. First Aid

  • The contents of first aid kits must be maintained and the expiry dates on the contents monitored.

  • Staff are required to undertake emergency first aid training. Certificates once gained must be renewed prior to expiry. A list of qualified first aiders is kept by the First Aid Liason Officer (consult the chief instructor if unsure)

  • A first aid box will at all times be located in each Dojo / Place of Event

  • Every use of the box must be noted in the accident report book located in each Dojo and on a separate form for the Club's insurance records

  • An accident book, clearly marked, should be kept at each Dojo / Place of Event

          and all accidents to members, staff and visitors must be recorded whether       
          treatment is administered or not.
  • Any dangerous incidents which occur must also follow RIDDOR guidelines for reporting.

7. Emergencies

  • In the outbreak of fire, serious incident or accident, the member of staff discovering the incident must contact the emergency services by dialling 999. On hearing the alarm, everyone must evacuate the building to the meeting point (as noted at each Dojo / Place of Event ) and a member of staff must take responsibility of calling a register of attendees.

8. Off-site trips

  • It is advised that a qualified first aider attends all off-site trips.

  • All off-site trips will be appropriate to the age, gender and ability of the young people. Parents / Guardians will be informed in writing of the itinerary.

  • Each young person must complete and return their consent form in advance of the trip if required

  • If a required consent form is not returned by a parent/guardian the young person will not be able to participate in the visit.

  • Adequate insurance to cover participants and qualified instructors must be verified and Risk Assessments undertaken.

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